OKPCA is hiring! Click to view positions!

OKPCA is hiring! Click to view positions!


Grants Manager

SUMMARY

The Grants Manager/Coordinator position offers a unique opportunity for a highly organized, detail-oriented project manager to support multiple initiatives in healthcare. Through involvement in a wide-range of strategic and operational activities – including both short-term and long-term initiatives, grant contracting, and collaborating with 22 health centers– the Grants Manager/Coordinator will work closely with program staff and others to ensure OKPCA’s current grants are in compliance, and funding goals are achieved.

The Grants Manager/Coordinator is responsible for leading grants management support to the Programs department in alignment with the strategic goals and the mission of OKPCA. This position will work with upper management, program, IT and finance staff in updating and improving upon current grants processes and systems.

QUALIFICATIONS

Minimum candidate experience and qualifications:

  • Bachelor’s degree from an accredited college/university, with competitive academic achievement demonstrated in a health care or related field
  • Three years’ experience in grant or project management in non-profit setting; or two years in non-profit sector with health-related activities and compliance
  • Dependable transportation with current auto insurance and valid Oklahoma driver’s license required for frequent in-state travel
  • Computer competence in Microsoft Excel®, Word®, and PowerPoint® applications
  • Project management experience, CPM preferred
  • Ability to maintain a big-picture view, and be a creative problem solver, with superb attention to detail
  • Above average verbal and written communication skills
  • Ability to interact with the public
  • Ability to thrive in diverse, multi-cultural environment

The ideal candidate will have the following experience and qualifications:

  • Master’s degree from an accredited college/university, with competitive academic achievement demonstrated in a health care, public health, non-profit management or related degree
  • Three plus years’ project management experience, CPM preferred
  • Three to five years of progressive experience in grants and data management, with a technical orientation, preferably in a small – medium sized organization
  • Significant grants database experience, including use of Microsoft Excel and GIFTS, preferred experience with federal EHG (Electronic Hand Book)
  • An understanding of and a deep appreciation for advocacy, as well as experience working for a healthcare organization
  • A flexible, supportive, and collaborative approach and mindset in the workplace, as well as a good sense of humor and a desire to innovate to improve systems and processes
  • A high-energy self-starter with strong organizational and time management skills who is comfortable working in an informal but professional environment.
  • Ability to work productively both independently and as part of a team
  • Excellent communication skills (verbal and written) to work effectively with a variety of stakeholders.
  • Highly-qualified candidates will have related experience in a Federally Qualified Health Center (FQHC)

DUTIES AND RESPONSIBILITIES

Support the grant-making process. The person will be the responsible for gathering data, working with grant providers as instructed and provide maintenance and improvement of grant making procedures and processes.

  • Work with Director of Programs and Development to plan and execute new strategies and tools to further develop relationships with funders.
  • Coordinate current grants process, in conjunction with other staff.
  • Research and identify new federal and state grant opportunities, foundations and corporate giving prospects; prepare and submit proposals; ensure timely fulfillment of grant reporting obligations, as requested.
  • Implement grant timelines and oversee logistics, including updating online materials as appropriate.
  • Conduct content and due diligence review of grant applications and reports to ensure they are accurate, complete, and submitted on time to the proper funder.
  • Work with CEO, supervisor, appropriate staff, and legal counsel to ensure the grants management, operating programs, and reporting requirements are in compliance with public and private funders’ policies and procedures.
  • Work with the CEO, the Director of Finance, Director of Programs and Development and other relevant staff/consultants to establish systems for tracking contract budgets and deliverables.
  • Work closely with the Director of Finance to actively manage grant award budgets, milestones, deliverables, and expenses.
  • Maintain program contract files and timelines, and assure routine budgetary and procedural compliance with regard to program partners, contractors, and consultants, as well as maintain and update contract templates.
  • Assist with the preparation of documents and presentations for the Board, and support Board program committee meetings and full Board meetings as needed.
  • Maintain the integrity of the application/grants databases, and their interfaces with internal systems and the web.
  • Collaborate with staff on updating and improving grant making and operating program policies and systems, agreements, forms, and tools for evaluation.
  • Track, assemble, and analyze grant data for reporting to program and other staff, board members, partners, constituents, evaluators, consultants, HRSA and other funders.
  • Assist with the preparation of documents and presentations for the Board, support Board program committee meetings, and full Board meetings as needed.

GENERAL ACTIVITIES

  • Coordinate special projects and grants as assigned. Assist in the development and preparation of grant proposals to federal, state, and other funding sources. Provide weekly reports to supervisor as well as periodic reports to federal funding sources as required.
  • Disseminate information to membership via all media methods as directed.
  • Exercise prudent judgment and confidentiality regarding member information.
  • Cultivate a working knowledge of Section 330 of the Public Health Service Act and the federal grants management process.
  • Participate in staff development as required to perform job duties.
  • Designee for meetings as needed by the Director of Programs and Development or Director of Finance.
  • Review/edit submission of reports and monitor timelines.

Download the complete job description. To apply, email OKPCA's Employment Application along with your resume and a cover letter describing how you meet the qualifications to dporter@okpca.org.


Director of Programs and Development

SUMMARY

This Program Director position offers a unique opportunity for a highly organized, detail-oriented project manager to support multiple initiatives in healthcare. Through involvement in a wide-range of strategic and operational activities – including both short-term and long-term initiatives, grant contracting, and collaborating with 22 health centers– the Grants Manager will work closely with staff to ensure OKPCA’s current grants are in compliance, and funding goals are achieved. The successful candidate will also develop an aggressive strategy for identifying additional sources of funding, and creating new, sustainable partnerships.

The Director of Programs and Development is responsible for leading grants management support to the Programs department in alignment with the strategic goals and the mission of OKPCA. This position will work with program staff in updating and improving upon current grants processes and systems.

QUALIFICATIONS

Minimum candidate experience and qualifications:

  • Bachelor’s degree from an accredited college/university, with competitive academic achievement demonstrated in a health care or related field
  • Three years’ experience in program coordination or project management in non-profit setting; or two years in non-profit sector with health-related activities and compliance
  • Dependable transportation with current auto insurance and valid Oklahoma driver’s license required for frequent in-state travel
  • Computer competence in Microsoft Excel®, Word®, and PowerPoint® applications
  • Project management experience, CPM or PMP preferred
  • Experience providing training and/or technical assistance
  • Ability to maintain a big-picture view, and be a creative problem solver, with superb attention to detail
  • Above average verbal and written communication skills
  • Ability to interact with the public
  • Ability to thrive in diverse, multi-cultural environment

The ideal candidate will have the following experience and qualifications:

  • Master’s degree from an accredited college/university, with competitive academic achievement demonstrated in a health care, public health, non-profit management or related degree
  • Three plus years’ project management experience, CPM preferred
  • Three to five years of progressive experience in donor, grants, and data management, with a technical orientation, preferably in a small – medium sized organization
  • Three plus years’ experience providing training and/or technical assistance, preferably in a health care related field
  • Significant grants database experience, including use of Microsoft Excel, GIFTS and/or EHB
  • An understanding of and a deep appreciation for advocacy, as well as experience working for a healthcare organization
  • A flexible, supportive, and collaborative approach and mindset in the workplace, as well as a good sense of humor and a desire to innovate to improve systems and processes
  • A high-energy self-starter with strong organizational and time management skills who is comfortable working in an informal but professional environment.
  • Ability to work productively both independently and as part of a team
  • Excellent communication skills (verbal and written) to work effectively with a variety of stakeholders.
  • Ability to manage use of website and social media
  • Highly-qualified candidates will have related experience in a Federally Qualified Health Center (FQHC)

DUTIES AND RESPONSIBILITIES

Administer and support the grant-making process. The person will be the primary administrative contact with grant providers, and provide oversight, maintenance, and improvement of grant making procedures and processes.

  • Plan and execute new strategies and tools to further develop relationships with funders.
  • Oversee current grants process, in conjunction with other staff.
  • Research and identify new federal and state grant opportunities, foundations and corporate giving prospects; prepare and submit proposals; ensure timely fulfillment of grant reporting obligations.
  • Implement grant timelines and oversee logistics, including updating online materials as appropriate.
  • Conduct content and due diligence review of grant applications and reports to ensure they are accurate, complete, and submitted on time to the proper funder.
  • Work with the CEO, appropriate staff, and legal counsel to ensure the grants management, operating programs, and reporting requirements are in compliance with public and private funders’ policies and procedures.
  • Work with the CEO, the Director of Finance, and other relevant staff/consultants to establish systems for tracking contract budgets and deliverables.
  • Work closely with the Director of Finance to actively manage grant award budgets, milestones, deliverables, and expenses.
  • Maintain program contract files and timelines, and assure routine budgetary and procedural compliance with regard to program partners, contractors, and consultants, as well as maintain and update contract templates.
  • As part of the Leadership Team represent OKPCA publicly at grant seeker workshops, webinars, and other appropriate venues.
  • Assist with the preparation of documents and presentations for the Board, and support Board program committee meetings and full Board meetings as needed.
  • Maintain the integrity of the application/grants databases, and their interfaces with internal systems and the web.
  • Collaborate with staff on updating and improving grant making and operating program policies and systems, agreements, forms, and tools for evaluation.
  • Track, assemble, and analyze grant data for reporting to program and other staff, board members, partners, constituents, evaluators, consultants, HRSA and other funders.
  • Assist with the preparation of documents and presentations for the Board, support Board program committee meetings, and full Board meetings as needed.

GENERAL ACTIVITIES

  • Coordinate special projects and grants as assigned. Assist in the development and preparation of grant proposals to federal, state, and other funding sources. Provide regular reports to CEO as well as periodic reports to federal funding sources as required.
  • Disseminate information to membership via all media methods as directed.
  • Exercise prudent judgment and confidentiality regarding member information.
  • Cultivate a working knowledge of Section 330 of the Public Health Service Act and the federal grants management process.
  • Participate in staff development as required to perform job duties.
  • Designee for meetings as needed by the CEO or Director of Finance.
  • Review/edit submission of reports and monitor timelines.

Download the complete job description. To apply, email OKPCA's Employment Application along with your resume and a cover letter describing how you meet the qualifications to dporter@okpca.org.